Meeting room reservations and desk allocation management has long been a challenge in today’s fast-paced, flexible and dispersed workplace. That challenge has increased in a post-pandemic world, where co-working spaces and heightened employee concerns about a healthier work environment are quickly becoming the norm.
“Incorporating smart scheduling systems into an organisation’s overall digital workplace strategy will alleviate that pressure and make the work environment more efficient, connected and collaborative,” says Richard Wahl, Senior Consultant, ANZPAC Region for Vega Global.
As a world leading provider of integrated AV and IT solutions tailored to a specific oragnisation’s needs, Vega Global offers a full spectrum of room and desk booking solutions.
“It’s all about providing a scheduling platform that brings the right people, to the right space, at the right time,” says Wahl.
Connecting a calendaring system to an organisation’s meeting room, board rooms and conference rooms, for example, enables team members to easily see meeting details. Providing simple on-screen instructions helps users of all abilities to book, operate and conduct meetings, which in turn improves the organisation’s efficiencies.
“With employees increasingly working from home or in shifts, the conference rooms of a few years ago have often become too big for the number of people in the meeting,” says Wahl. At the same time, meetings with a larger number of attendees can end up being forced into smaller venues.
A meeting room management system gives organisers total transparency into the size of a meeting room and their AV capabilities. So smaller groups can meet in smaller venues, leaving the bigger board rooms free for C-suite meetings or larger gatherings.
“The added benefit of this is that an organisation can follow social distancing measures and create a safer workplace environment,” Wahl explains.
A tailored Vega solution can be integrated in an organisation’s preferred scheduling applications, utilising the most advanced on-premise or cloud applications.
“We work closely with Crestron, a market-leading provider of smart scheduling technology to deliver a room and desk booking system that’s right for each client,” Wahl says.